Approved/Official PCS Board Minutes October19, 2017

A. Call to Order:

1. Roll Call: In attendance: Ellen Jay, George Atkinson, Cori Knapke, Brad Zimmerman, Earl Sever; Matt Schieltz and Fr. Bolte arrived after the meeting began

Others in attendance: Jessica Rank (PCS Business Manager) and Ruth Koon

B. Prayer: Opening prayer led by Ellen, all recited the Glory Be prayer.

C. Approval of August minutes: George motioned to approve August 2017 minutes; Cori seconded the motion; all board members were in favor; thus, the unapproved minutes became official.

D. Reading of Communications: None

E. Hearing of the Public:

1. Ruth Koon requested to speak at this meeting and was present. Ruth discussed the Dollars for Scholars program and announced her retirement as Head Chairman. Ruth discussed that it was decided last year that there would only be 3 lunches instead of 4 going forward this year for the Dollars for Scholars program. She stated that the program has raised close to $10k this year. Ruth also talked about the Center for Early Learning and that it has received a $3,600 grant for the technology funds. Ruth expressed her gratitude and sentiment as she is retiring.

F. Principal’s Report: Brad expressed his gratitude for everyone's dedication and time. Reviewed that attendance now stands at 123 students, with potentially yet another student enrolling next week. Discussed that the Center for Early Learning will be moving under Piqua Catholic's license, but also want to keep Erin Grant on board. Brad discussed positive activities happening, including the great turnout for Grandparent's Day and 25 brand new computers being installed for staff use. Brad reported that PCS has received three grants from the Piqua Community Foundation totaling $14,285 and provided a breakdown of how those will be used. Brad discussed the positive feedback from students concerning Spanish teacher Mr. Fall.

Also discussed that PCS wants to hire 2 part-time classroom aides, one for Kindergarten and one for 1st grade, which would be 5-day positions working from approximately 9am-1:30pm. However, looking for a way to fund these two positions. Brad also discussed possible fundraising ideas for the school, which generated a discussion among Board members on bringing the "Spring Fling" back that could raise a substantial amount of money.

G. Committee Reports

1. Governance: nothing to report

2. Finance: Jessica distributed and discussed proposed budget to be approved by PCS Board members. However, the proposed budget generated concerns that PCS will be operating at a deficit of about $62,000. Fr. Bolte discussed that the deficit would have to be made up from funds by both St. Boniface and St. Mary parishes, which would pose a challenge, especially for St. Boniface parish. The budget was not approved at today's meeting, so that individual Board members could review the budget in detail and then come back together as a large group to discuss.

3. Marketing: Cori reported on Cavaliers in Action activities and fundraising efforts for the school. The 1st Piqua Craft Show & Holiday Shopping Event will be held December 2nd from 9am-3pm in the Fr. Caserta Center. This will be a fun and lively event with a mix of independent sales consultants and crafters/artisans, with room for more vendors as well. There may be a 50/50 raffle drawing, food items being sold, the school band performing and the Student Council may have a table for face painting, gift wrapping, etc. Volunteers will be needed! Cori discussed the need for volunteers to help sell Scrip after each Mass, discussed the Amazon Smile program as well as the new Schwann's Cares Campaign in November. Upcoming activities were discussed, including the Nov 1 All Saints Parade, the Dine-to-Donate on Nov 8 at Buffalo Wings and Rings in Piqua, and the father/daughter dance on Nov 18 at 6:30pm at the North Street Campus.

4. Strategic planning: nothing to report

H. Comments from Members -- none

I. Unfinished Business:

J. New Business:

1. Employment opportunities at both the Center for Early Learning and Piqua Catholic, including two new aides for Kingergarten and 1st grades.

2. PCS Board Members selected/volunteered for Board committees. Fr. Bolte, Joyce Thornberry and Matt Schieltz form the Governance committee; George Atkinson would be added to the Finance committee along with Jessica Rank. Cori Knapke and Ellen Jay would form the Marketing committee, and then Earl "Lynn" Sever and Brad Zimmerman would form the Strategic Planning committee. Ellen will check with Sarah Kemmer and Kyle Cooper about joining a committee.

K. Comments of Chair:

Ellen expressed gratitude towards all Board members, as well as for Jessica Rank for attending the meeting. The next two meetings will be set for 11/9/17 at 6:30pm and 12/6/17 at the same time.

Conclusion: Matt motioned to adjourn the meeting, seconded by Ellen. Concluding prayer led by Fr. Bolte.