Approved/Official Piqua Catholic School Board Agenda
December 6, 2017

A. Call to Order:
Roll Call: Ellen Jay (Chair), Kyle Cooper (Vice Chair), Matt Schieltz, Brad Zimmerman (Principal), Fr. Bolte (Pastor), Cori Knapke, Sarah Kemmer, Joyce Thornberry, Earl Sever. Guests in attendance: Jessica Rank (PCS Business Manager)

B. Prayer:
Led by Ellen. All prayed the Glory Be.

C. Approval of November minutes:
Joyce motioned to approve November minutes. Earl seconded the motion.

D. Reading of Communications: None received.

E. Hearing of the Public: No one has contacted any Board member for any issue.

F. Principal's Report:
A summary of the principal's report was distributed and read by PCS Board members.
Highlights to the report include that Mr. Zimmerman reported that a security audit was conducted by Piqua Police Department and several recommendations were made. Brad reported that he has applied for an ODE grant for the purpose of upgrading security throughout the building and adding a key FOB system.

G. Committee Reports:
     1. Governance: Nothing to report at this time.

     2. Finance: Kyle reported that the finance committee met with Business Manager Jessica Rank and reviewed line-items to determine more accurate accounting and numbers of each items on the budget. Jessica reported at this meeting on items that she has reviewed and updated. Fr. Bolte reported on how budget approval process through the parish councils operate. PCS Board members discussed ways to reduce deficit and/or to raise more money for the school. Fundraising efforts with money going to the school was discussed. 

    3. Marketing: Cori reported on marketing activities. Dine to Donate from Wings and Rings and Hot Head to follow, would like to schedule these events once/month. Piqua Craft Show was a success, rough estimate that it brought in around $2,000. Upcoming activities were announced and reported on, including the Teacher's Wish Tree during the Christmas program, the book fair and Catholic School's week, which will be a very busy and event-filled week. Looking forward to STEM field trip for 5th - 8th grades at 36 Skate Club. Family Bowling Night in the future. Walk-a-thon for kids in the Spring going to the Piqua Catholic School fund, but potentially allocating monies raised going to specific enrichment activities.

    4. Strategic Planning: Nothing to report at this time.

H. Comments from Members: No specific comments were made. Earl asked about enrollment and an update was provided by Mr. Zimmerman.

I. Unfinished Business:
1. 2017-18 School Budget. Kyle motioned to approve the December 2017 version of the 2017-18 Piqua Catholic School budget. Matt seconded the motion. PCS Board approved the motion, none opposed. 

Fr. Bolte stated that this budget will need to be presented to pastoral councils at each parish in January, with explanation of tentative plans of how deficit can be reduced. Board members discussed the possibility of raising tuition, which would reduce the deficit.

Board members voted on matter of raising tuition. Joyce motioned that the tuition for the 2018-2019 school year be raised not more than $100 per student. Kyle seconded the motion. All approved the motion. 

2. Follow-up Discussion Regarding Addition of Teachers to Board Committees:
This discussion will be tabled for next month's meeting. Brad will check with teachers to join strategic planning, governance and finance subcommittees. 

J. New Business:
    1. Piqua Catholic Hall of Fame: Created with Ruth Koon being the first inductee. Need to determine concrete criteria for future inductees. Also, a plaque or Hall of Fame Award will need to be given to inductees, in addition to having it displayed in the front office.

K. Comments of the Chair: Thanked everyone for their contribution and time. January 11th would be the next Board meeting at 6:30pm. 

L. Conclusion and Next Meeting: Concluding prayer as all recited the Glory Be. Next meeting set for January 11th at 6:30pm.