Approved/Official Piqua Catholic School Board Minutes 
February 8, 2018 

A. Call to Order: 
     1. Roll Call: Ellen Jay (Chair), Matt Schieltz (Secretary), Brad Zimmerman (Principal), Fr. Bolte (Pastor), Cori Knapke, Sarah Kemmer, Joyce Thornberry, George Atkinson; Guests in attendance: Jessica Rank (PCS Business Manager)

B. Prayer: Ellen opened the meeting with prayer and all joined in praying the Glory Be. 

C. Approval of January minutes: Joyce motioned to approve January minutes pending minor changes; George seconded motion. Minutes officially approved pending minor edits. 

D. Reading of Communications: None received.

E. Hearing of the Public: None 

F. Principal's Report: No change in enrollment/attendance thus far. We are currently in search of a preschool director. Fundraising for Monte Carlo Night on 4/14/18 and talked about the events and activities for the Monte Carlo night. Possibility of approaching sponsors for the night for the school business partnership program. Board members suggested different ideas for the Monte Carlo night. Technology and computer issues are running smoothly, thanks to the continued assistance and support of Jim Stammen. Everything back online. Brad attended St. Boniface Finance Committee this month to discuss school deficit and they seemed comfortable with covering their portion of school deficit. 

G. Committee Reports: 

     1. Governance: Not met

     2. Finance: Kyle, George, Jessica and Brad all met and reviewed 2018-19 budget, compared with previous budgets. Also made preliminary budgets based on tuition increases and student enrollment potential increases. Brad expressed positivity about enrollment increasing. Joyce pointed out bold ads in newspaper several years ago helped to attract enrollment. Projected deficit for 2017-18 budget discussed. Brad mentioned savings from technology fund due to cutting ties with Winner's Computers. George feels the Finance Committee is close to setting a solid budget. Brad requests that a final budget approval wait until May, closer to the end of the school year. Budget will remain under unfinished business, vote on this closer to the end of the school year.

    3. Marketing: Cori reported on CIA activities. Catholic Schools' week was a success, with guest performers, Coldstone Creamery day, Magic Show, Chris Cakes Pancakes. Next CIA meeting on March 6th. Dine to Donate at Bob Evan's planned; also the "McTeacher" Dine to Donate at McDonald's on March 8th from 5:30pm to 7:30pm. 

    4. Strategic Planning: Ellen mentioned that the Strategic Plan that's already laid out should be reviewed and things should be identified that Piqua Catholic can use and build from. Joyce suggested looking at accreditation report for data and other information.

H. Comments from Members: George updated on business partnership program. George has been working on this, creating 3-tiered Bronze, Silver and Gold business sponsorship program. Needs to be a good concrete plan to present to businesses. Joyce suggested bringing back from prior years a career day and having other business members from the community get involved along with student involvement.

Fr. Bolte discussed Lenten activities, including the Rice Bowl program and the Fish Fries. Also mentioned that the cafeteria received good health report from health inspector. Talked about the parish covering costs for new gym lights in the school building.

I. Unfinished Business: 
    1. 2017-18 School Budget/Suggested teacher salary schedule from the archdiocese. Brad explained the salary schedule and that teachers and staff fall along the 3rd column in the schedule.

    2. Spring Fundraiser for Piqua Catholic School -- see earlier notes about Monte Carlo Night on April 14th.

    3. Creation of business partnerships with Piqua Catholic School  - This is continuing to be worked on by George and others, see earlier notes.

J. New Business:
    1. Hall of Fame - Formation of a school board subcommittee is recommended in order to collect nominations and set criteria for nominations. Board discussed this matter and agreed that criteria should definitely be set so people can qualify. Also discussed is who the individuals would be that might sit on the subcommittee. 

     2. Data collection plans for review of strategic plan. The strategic plan needs to be examined and looked at to see how it can be incorporated into the school's process and organization. 

K. Comments of the Chair: 
March 8th is a conflicting date for the school board to meet for several reasons. The Board will meet on March 15th for the month of March.

L. Concluding Prayer: Joyce motioned to adjourn meeting. Cori seconded motion to adjourn meeting. Fr. Bolte led everyone in prayer and all prayed the Glory Be.